Home | KNDY News | Pottawatomie County Commission Meeting Minutes – August 11, 2014

Pottawatomie County Commission Meeting Minutes – August 11, 2014

At 8:30 A.M., the Pottawatomie County Board of Canvassers met. Present were Ashley Cooper sitting in for Stan Hartwich, Precia Haskins sitting in for Gary Yenzer, and Pat Weixelman, County Commissioner. The Board of Canvassers adjourned and the Board of County Commissioners met at 9:30 a.m. Present were Gary Yenzer, Vice Chairman; Dennis Weixelman, Member; and Nancy McCarter, County Clerk. Stan Hartwich, Chairmen, was absent.
9:30 a.m. opened with Pledge of Allegiance.
Yenzer moved and Weixelman seconded to adopt the agenda for today, with Jim Jenkins replacing Leu Lowrey, carried 2-0.
Weixelman moved to approve August 4, 2014 minutes. Yenzer seconded, carried 2-0.

Documents Signed or Reviewed:

  • Tax Corrections signed: CONS0001 Wamego City -$417.80
  • Reviewed July Pottawatomie County Financial Report
  • Reviewed Pottawatomie Wabaunsee Regional Library Board of Trustees, June minutes
  • Reviewed letter from the City of Manhattan concerning Blue Township Lift Station

County Counselor, John Watt, reported he was doing the final proofing on the redraft of the resolution for rules and regulations for the Blue Township Sewer District.

Public Works:
Jim Jenkins, assistant public works director, presented the departments work schedule for 8/11/14 to 8/15/14. Also reported his department would be working on the Clear Creek Road Bridge project, they received clarification from the Fishery Biologist, concerning the Topeka Shiners.

Action Item:
Robert Reece, county administrator, informed the Commission he has received request for final payment on the Justice Center project. Robert requested authorization to make the final payment to Treanor Architect in the amount $39,351.00. Commission reviewed a short list of warranty items still needing completed. Yenzer asked, how many days they needed to complete the list. Reece said a reasonable time would be 30 days. Weixelman stressed the only leverage we have to assure the list is completed is to withhold payment. Reece agreed to call KBS and get a timeline on completing the warranty items. Watt advised the Commission under the current contract they could not withhold final payment on warranty items. Reece was directed to get a written timeline from KBS stating the completion date of the shortlist. Commission agreed to approve the payment next week.

Reece informed commission John Watt was reviewing a resolution to update Bylaws for the Pottawatomie County Council on Aging for their adoption. Also informed the commission they needed to appoint a voting delegate for the Kansas Association of Counties Annual Conference.

Department Updates:
Scott Schwinn, sanitarian and landfill supervisor, reported on July Environmental Health permits and inspections totals, and landfill tons shipped. Other item updated on; Solid waste committee meeting was held on August 5 with six members present; Ken Hitch submitted a resignation and recommended Christie Hitch as his replacement. Presented annual review of Solid Waste Management Plan, and requested approval for fall free dump day. Weixelman moved to appoint Christie Hitch to replace Ken Hitch on the Solid Waste Committee. Yenzer seconded, carried 2-0. Yenzer moved to approve October 4, 2014 as Free Day at the Landfill. Weixelman seconded, carried 2-0. Reece asked if the Commission would consider standardizing Free Day, setting it as a calendar item for the first Saturday in April and October of each year. Commissioner agreed to discuss the idea later. Yenzer moved to adopt Resolution 2014-28, Annual Review of the Solid Waste Management Plan. Weixelman seconded, carried 2-0. (Document signed)
Betty Abitz, register of deeds, presented July records management report, saying her office had 449 documents recorded, and received $75,459.01 in filing fees.

Employee:
Betty Abitz, register of deeds, and Nancy McCarter, county clerk, requested approval to change the current shared part-time position to two non-benefit positions, with each office having their own part-time employee. Both positions would be non-benefit and work no more than 20 hours a week. McCarter said the cost for the two positions would be about the same as the current 30 hours a week shared position, and the County Administrator informed her he would support the idea. Yenzer moved to approve the request. Weixelman seconded, carried 2-0.

Public Hearing:
10:30 a.m. Commissioner Yenzer opened the public hearing for Wildcat Woods Unit 3, benefit district.
Robert Reece reported improvement costs: sewer $48,499.06, water $36,535.00 and streets $208,033.00. The 13 lots will be getting water from a temporary connection until Rural Water #1 completes its water project. Yenzer requested discussion from the floor once, twice and three times; with none, the hearing closed at 10:35 a.m.

Resolutions:
Yenzer made the motion to adopt Resolution 2014-29, 2014-30, and 2014-31, creating street, sewer, and water line improvements for Wildcat Woods Subdivision Phase 3. Weixelman seconded, carried 2-0.
Yenzer moved to adopt Resolution 2014-32 Council on Aging By-Laws. Weixelman seconded carried 2-0. (Documents signed)

Executive Session:
Yenzer moved to recess to executive session to begin at 10:55 a.m. for up to 10 minutes under: personnel matters of individual non-elected personnel. Weixelman seconded, carried 2-0. Others in attendance were Robert Reece. Regular meeting resumed at 11:05 a.m. with no action taken.

Meeting adjourned at 11:05 a.m.

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