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Washington County Commission Minutes

September 4, 2012

The Board of Washington County Commission met in regular session on Tuesday, September 4, 2012 in the commission room at the Washington County Courthouse. Present: Alison Mueller, 1st District Commissioner, Chairman; Roger Otott, Vice Chairman, 2nd District Commissioner; Gene Helms, 3rd District Commissioner; Elizabeth Hiltgen, County Attorney and Lou Kern, County Clerk.

Chairman Mueller called the meeting to order.

Next regular meeting will be Monday, September 10, 2012 at 8:30 A.M.

The board approved bills and payroll totaling $214,214.55.

The board approved and signed official minutes through August 20, 2012.

The board gave Debbie Swoboda, Emergency Management Coordinator, permission to purchase fire prevention supplies.

Alison Mueller reported on attendance at a meeting of counties involved with Rural Lakes Region at the Clay County Courthouse. All counties were represented except Cloud County. Rural Lakes is out of money and showing a $25,000.00 deficit. Rural Lakes is asking $35.00 per hour to close out the 22 permits that they have not finished. A meeting of Clay, Cloud, Marshall and Washington Counties is scheduled for September 17 at 2:00 P.M. at the Washington County Commission room to decide what action will be taken to regulate sanitary codes in the counties.

Don Alldredge, custodian, was present for the 9:00 A.M. bid opening for courthouse sidewalk replacement. One bid was received from Walter Bros. Gene Helms moved and Roger Otott seconded to replace sidewalk on the south side of the courthouse for $14,878.20 to begin October 20 and to replace sidewalk on the north side of the courthouse in 2013 for $16,707.15. Motion carried. Don spoke with the commission about maintenance on the elevator. Gene Helms moved to enter into a 20 year contract with Otis Elevator Company, Wichita, with a 3% price cap at $180.00 per month with a 7% discount beginning January 1, 2013. Roger Otott seconded and motion carried. Gene Helms moved and Roger Otott seconded to purchase a Grasshopper 48 inch fixed mount broom through the State of Kansas for $4256.10 to be delivered through Bruna Implement. Motion carried.

Duane Bruna, Noxious Weed and Solid Waste Director, reported on maintenance issues. Duane will attend the Kansas State Fair on September 11 and 12 to man the Kansas Noxious Weed Directors’ booth.

Gloria Moore, Tourism Director, gave monthly report.

The Washington County jail currently houses 5 Sedgwick County inmates; 2 Marshall County inmates and 1 Washington County inmate.

David Willbrant, Public Works Director, gave weekly work report. The board approved and signed utility right of way agreement with JBN Telephone Co., Inc. at a site in Section 3, Township 1 South, Range 1 East. Bridge No. 29-K.8 has been approved as a federal aid project. The county will provide a 20% match. Cook, Flatt and Strobel Engineers will provide design work for $28,000.00. Roger Otott moved and Gene Helms seconded to sign the contract with Cook, Flatt and Strobel Engineers for engineering services for the project. Motion carried. David and the board reviewed final plans for the B Street project. A meeting with Elizabeth Hiltgen, County Attorney/City Attorney, is set for next Monday at 1:00 P.M. between the City and the County to draft a Memorandum of Understanding for the B Street project. A meeting will be scheduled with the Highland Township board members on September 24 at 11:00 A.M. to discuss transfer of assets from the township to the county.

The Marshall County Commission called to discuss sanitation services for those counties in Rural Lakes Region. Marlene Stamm and Janice Kearn, County Health Administrator, will also be present.

The board recessed at 12:05 A.M. and reconvened at 1:00 P.M.

Elizabeth Hiltgen, County Attorney, spoke with the board on several pending issues. At 1:15 P.M. a meeting of the Washington County Public Building Commission was called to order. Present were Alison Mueller; Roger Otott; Gene Helms, and Janice Kearn, County Health Administrator. Alison Mueller will serve as Chairman and Roger Otott will serve as Vice Chairman. The Public Building Commission meeting adjourned at 2:00 P.M.

The board and Janice Kearn, County Health Administrator, discussed closure of pending sanitation permits. At 2:25 P.M. Gene Helms moved to go into executive session with Janice and Elizabeth Hiltgen, County Attorney, for 5 minutes to discuss non elected personnel. Roger Otott seconded and motion carried. At 2:30 P.M. the board returned to regular session. Roger Otott moved to give Janice permission to contract with the Clay County Health Department for a prn (as needed) nurse. Gene Helms seconded and motion carried.

The meeting adjourned at 2:45 P.M.

About Jeff Ottens