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Nemaha County UNOFFICIAL MINUTES

— These minutes are unofficial until approved by the Board of Commissioners at their next meeting.

September 12, 2011 Unofficial

The Board of Nemaha County Commissioners met in regular session on Monday, September 12, 2011 in the Commission Room of the Nemaha County Courthouse. The meeting was called to order by Chairman Tim Burdiek leading the flag salute. Present also were Commissioners Mark Wessel and Gary Scoby, Road and Bridge Supervisor Dennis Ronnebaum and Office Manager Janet Linden, and County Clerk Mary Kay Schultejans recording the minutes.

Road and Bridge Report:

Road and Bridge Supervisor Dennis Ronnebaum advised the board that:

he will be having the guys blade patching on Old Highway 75 this week.

they will be putting a cap underneath Bridge P-26 in Granada Township this week.

he ordered some more tubes last week.

the reclaimer is headed out to the job site today on Wichman Road.

Office Manager Janet Linden had a thank you letter for Commissioners to sign to be sent to Dan Hammes for hauling the chips that were used on Cemetery Road. The board signed the thank you letter as presented.

The board reviewed the minutes from the September 8, 2011 meeting. Gary Scoby moved to approve the minutes with the corrections noted. Mark Wessel seconded the motion. The motion carried with all voting aye.

Noxious Weed/Emergency Preparedness Report:

Noxious Weed/Emergency Preparedness Director Todd Swart advised the board that:

the Nemaha County Hazard Mitigation Plan has been approved by the Federal Emergency Management Agency and the Kansas Division of Emergency Management. Following review of the plan, Mark Wessel moved to adopt Resolution 2011-8 to approve and adopt the Nemaha County Mitigation Plan. Gary seconded the motion. The motion carried with all voting aye. The board signed the resolution as presented.

Mark Wessel moved to approve the purchase order with Infinitec for the hardware and software maintenance agreements at a cost of $3,070.92. Gary Scoby seconded the motion. The motion carried with all voting aye. Chairman Tim Burdiek signed the purchase order as presented.

Chairman Tim Burdiek signed the IBM Maintenance Contract for the hardware on the county’s server as presented.

Mark Wessel moved to approve the Procurement Procedure Policy, the Code of Ethics Policy, the Purchasing Policy, and the Civil Rights Complaint Policy to be used for CDBG grants. Gary Scoby seconded the motion. The motion carried with all voting aye.

The board returned a call to Nancy Rilinger concerning installing a chain link fence around the Barnes Cemetery in Granada Township to keep cattle from knocking over the tombstones in the cemetery. Commissioners asked Ms. Rilinger to get two quotes from companies to install a chain link fence around the cemetery and submit those to the board for their review.

Chairman Tim Burdiek opened the public hearing for the adoption of the 2012 Nemaha County budget for comment at 10:00 am. David Elsbury with Kanza Mental Health and Guidance Center thanked the board for the increase in funds provided to his entity for 2012. County Clerk Mary Kay Schultejans advised the board that $95,000.00 had been added into the budget for Transportation for Aging. This had been inadvertently left off when the budget was published. The county auditor advised that the budget did not need to be republished since the increase was for a non-budgeted fund and so did not increase the tax dollars collected by the county or the overall mill levy set for the 2012 budget. With no further comment being given, Chairman Tim Burdiek closed the hearing at 10:05 am. Mark Wessel moved to approve the Nemaha County budget for 2012 as presented. Gary Scoby seconded the motion. The motion carried with all voting aye. The board signed the budget as presented. Gary Scoby moved to adopt Resolution 2011-7 allowing for an increase in tax dollars collected for the 2012 budget. Mark Wessel seconded the motion. The motion carried with all voting aye. The board signed Resolution 2011-7 as presented.

Sheriff’s Report:

Sheriff Rich Vernon advised the board that:

his department had an average weekend this past weekend.

he would like to donate $500.00 from the Diversion Fund toward the Annual Fun Day sponsored by the Reserves for the kids in Nemaha County. Commissioners agreed to this donation.

he is in support of keeping the United 4 Youth organization going in Nemaha County now that it has been established. He stated that he felt that the work this organization is doing in the county is making a difference in the youth of the county.

Elizabeth Patton with U.S. Senator Jerry Moran’s office came before the board. She wanted to know if Commissioners had any concerns that she could take back and share with Senator Moran. Following discussion, Ms. Patton stated that she would speak to Senator Moran about writing a letter of recommendation on behalf of United 4 Youth in connection with a grant the organization is applying for.

Chairman Burdiek signed the Clerk’s Monthly Fees Report for August 2011 and the 2012 Nemaha County Conservation District Budget as presented.

The board reviewed the design of a new sign for the Nemaha County Community Building created by Haus of Designs. Commissioners approved purchasing the new 30” by 60” sign from Haus of Designs at a total cost of $400.00.

Mary Ann Haverkamp, Rita Feldkamp, and Martin Mishler came before the board to speak to Commissioners about the settlement of the Henrietta Broxterman Estate. In their will, Henrietta and Leonard Broxterman directed money to be left to Nemaha County for the benefit of crippled children and mentally challenged children of the county, for the benefit of home health care in the county, and for the benefit of EMT units in the county as directed by the Nemaha County Commission. Mr. Mishler presented Commissioners with a check for $119,996.10 for the benefit of crippled children and mentally challenged children of the county, a check for $179,994.15 for the benefit of home health care in the county, and a check for $179,994.15 for the benefit of EMT units in the county. Ms. Haverkamp and Ms. Feldkamp, who were cousins of Henrietta and Leonard Broxterman, explained to the board why they wanted to donate this money to the residents of Nemaha County. Chairman Tim Burdiek signed receipts for the checks presented by Mr. Mishler.

County Attorney Brad Lippert came before the board. Commissioners spoke to Brad about drafting an EMS contract with the City of Sabetha for providing ambulance service in the Sabetha area of the county after the first of the year. Brad let Commissioners know that Assistant County Attorney Hillary Boye will be coming back from maternity leave in two weeks. County Clerk Mary Kay Schultejans asked Brad if the county has a policy in place concerning selling or disposing of county equipment that needs to be followed by county entities. Brad stated that he would look into this and let Commissioners know what he finds out concerning such policy.

Solid Waste Director Doug Jeanneret and Bruce Boettcher with BG Consultants came before the board. Mr. Boettcher updated Commissioners on the status of the county’s C&D Landfill. He stated that he has found out that to change the future plans for the landfill as suggested by Habib with KDHE will require major modifications to the plans drafted for the Nemaha County C&D Landfill. Mr. Boettcher and Doug wanted to speak to the board today to find out if they approved of modifying the plans as suggested by Habib with KDHE. Following discussion, Commissioners stated that they would consider having the plans redone for the C&D Landfill and let Mr. Boettcher know their decision concerning this issue within a few weeks.

The board also spoke to Solid Waste Director Doug Jeanneret concerning the updated Household Hazardous Waste Facility Operating Plan presented to them earlier. Doug stated that he had reviewed the document and thought that everything looked good with it. Commissioners approved the updated plan as presented. Commissioners also reminded Doug that no one at the Transfer Station without a CDL should be driving a semi either on or off county property.

The board has agreed to increase Doug Jeanneret’s wages to a total annual salary of $33,147.60 effective September 1, 2011.

The board reviewed vouchers submitted by the different departments to be paid at the middle of the month.

With no further county business coming before the board, Chairman Tim Burdiek adjourned the meeting at 2:30 pm. The next regularly scheduled meeting will be held on Monday, September 19, 2011 at 9:00 am.

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