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Washington County Commissioners’ Meeting

COMMISSION MINUTES, June 27, 2011

The Board of Washington County Commission met in regular session on Monday, June 27, 2011 in the commission room at the Washington County Courthouse. Present: Alison Mueller, 1st District Commissioner; Roger Otott, 2nd District Commissioner, Chairman; Gene Helms, 3rd District Commissioner; Elizabeth Hiltgen, County Attorney and Lou Kern, County Clerk.

Chairman Otott called the meeting to order.

County offices will be closed on Monday, July 4 to observe Independence Day.

The next regular meeting will be Tuesday, July 5, 2011 at 8:30 A.M.

The board approved bills and payroll totaling $308,483.78.

Janice Kearn, R.N., County Health Director, was given permission to advertise for the home health aide position due to resignation of Rebecca Finlayson effective July 8.

Ted Lillie, Washington County Hospital Board President, introduced Doyle McKimmey as the new hospital Administrator, beginning July 5, 2011.

Nola Dusin, Register of Deeds, discussed the new law regarding appointment of a county surveyor for reviewing plats. A sample resolution to opt out of the requirements is being reviewed by Elizabeth Hiltgen, County Attorney. Nola also spoke of preservation of records in her office.

David Willbrant, Public Works Administrator, gave weekly work report and discussed personnel matters. The income surveys have been mailed to persons in the designated areas in preparation of submitting a bridge grant application under the Community Development Block Grant program. Sealing of asphalt roads will begin this week. Greenleaf oil will be first; then north Washington oil and then the Clifton oil. CDL requirements were discussed as to employees in Road and Bridge and Noxious Weed and Solid Waste departments.

Bids were opened for the purchase of a 1974 truck and a Gehl skid loader. Gene Helms moved to accept the bid of Gary Stone for $310.00 for the purchase of the 1974 Chevy truck and the bid of Robert Thompson for the purchase of a Gehl skid loader at $2177.50. Alison Mueller seconded and motion carried. Duane discussed routine matters and submitted 2012 budget requests for his departments. A letter was received from the City of Washington as to Notice of Termination of the Contract between Washington City and Washington County regarding disposal of brush, yard waste and compost materials, effective August 31, 2011. The board approved and Chairman Otott signed payroll change notice for Allen Adams effective June 27, 2011.

The board received notice from Property Valuation Division that the County Appraiser’s office is in compliance with the Real Estate Appraisal/Sales Ratio Study pursuant to K.S.A. 79-1489.

Gloria Moore, Tourism Director, gave an account of events and meetings attended and upcoming events for July.

Lou Kern, County Clerk, presented budgets and payroll change notice for Mary Leck, as Election Clerk, effective July 1, 2011.

The board discussed several matters with Elizabeth Hiltgen, County Attorney.

The board visited with Sheriff Bill Dickson and Undersheriff Wes Weber about personnel matters. Negotiating a contract to house prisoners from the Department of Corrections was discussed.

The commission; Christy L’Ecuyer, Business Coordinator; Elizabeth Hiltgen, County Attorney met with Kevin McCann and P.J. Neary, USDA Rural Development representatives to discuss a letter of findings on the USDA grant application for construction of the new hospital. Also attending were Everett Lutjemeier, Administrator; Doyle McKimmey, Administrator effective July 5; Ted Lillie Board President; Jennifer Dague; Linda Coufal; Jennifer Hiltgen and Tom Parker, Washington County News reporter. Mr. McCann and Mr. Neary discussed review of the application submitted in a letter dated June 22, 2011. Items of concern were total margin; operating margin; days cash on hand; days in patient accounts receivable; debt service coverage; long term debt coverage at less than 1.0 for 2011 and 2012; long term debt to capitalization; patient deductions; acute average daily census; swing bed average daily census; operating losses for the last five years; medical staffing shortage; higher hospital staffing levels than the state and national averages; inclusion of Medicare reimbursement related to EHR that should have been handled in a different matter, and other concerns. Following the meeting the commission visited with Doyle McKimmey and Ted Lillie as to what the next steps would be to build a new hospital.

The board signed a letter to the Riley County Commissioners in regard to the Parallel Road bridge.

Meeting adjourned at 4:30 P.M.

About Jeff Ottens