The Board of Nemaha County Commissioners met in regular session on Monday, March 7, 2011 in the Commission Room of the Nemaha County Courthouse. The meeting was called to order by Chairman Tim Burdiek leading the flag salute. Present also were Commissioners Mark Wessel and Gary Scoby, Road and Bridge Supervisor Dennis Ronnebaum and Office Manager Janet Linden, and County Clerk Mary Kay Schultejans recording the minutes.
Road and Bridge Report:
• Road and Bridge Supervisor Dennis Ronnebaum advised the board that Foley Equipment, who was the low bidder of the bids accepted for backhoes for the Road and Bridge Department, does not have the particular model available at this time that they bid to the county. Dennis stated that the company let him know that they would have the next higher model number available at this time, but that the price for this model would also be higher. Dennis stated that he was interested in a backhoe that Murphy Tractor bid. After discussion, Mark Wessel moved to approve the purchase of a 2011 John Deere 310SJ backhoe from Murphy Tractor & Equipment at a cost of $55,500.00 with trade in. Gary Scoby seconded the motion. The motion carried with all voting aye.
• Dennis reminded Commissioners that bids would be in next week for a one ton truck for his department.
• Office Manager Janet Linden presented the board a second notice received concerning the Northeast Kansas Highway Officials Meeting to be held on March 30th by Pottawatomie County.
• Commissioners discussed with Dennis the dump cleanup program that KDHE talked with the board about last week.
Jane Sunderland with Nemaha County Community Health Services came before the board. She thanked Commissioners for their new office space in the Pioneer Building and let them know that it is working out great for them. She presented the board next year’s formula grant application that she needed a signature on before submitting. Chairman Tim Burdiek signed the application as presented.
Aaron Etzkorn with 360 Energy Solutions came before the board to update Commissioners on the progress of the facility energy conservation project for Nemaha County.
• Sheriff Rich Vernon advised the board that his department had a normal weekend this past weekend.
• Rich let Commissioners know that he should have a bid later this morning to show them from AHRS Construction for the remodeling work he would like done at the jail.
• Recycling Committee member Doug Jeanneret also came before the board to let Commissioners know that three area counties are interested in sharing the recently purchased drug incinerator with Nemaha County. Mr. Jeanneret stated that he will go ahead and order the incinerator and will work with County Attorney Brad Lippert on getting a contract drawn up for the area counties to sign.
• Rich informed the board that he is still holding the same number of inmates as reported at last week’s meeting.
Register of Deeds Roxann Holthaus came before the board to ask Commissioners to sign the annual agreement with CIC for providing software maintenance and updates for their office. The board signed the agreement as presented.
Chairman Tim Burdiek signed add/abate orders as presented.
Chairman Tim Burdiek signed a contract with United Bank & Trust for providing direct deposit of county payroll.
Commissioners reviewed the minutes from the February 28, 2011 meeting. Gary Scoby moved to approve the minutes with the corrections noted. Mark Wessel seconded the motion. The motion carried with all voting aye.
County Attorney Brad Lippert came before the board. Commissioner Burdiek asked Brad about the procedure for the resignation of a township official.
Commissioners also spoke to Brad about putting the money paid by area counties wishing to share the drug incinerator with Nemaha County back into the diversion fund, since the incinerator will be paid for with monies from the diversion fund. Brad let the board know that he did not see any problem with this.
Brad stated that the video conferencing system in the secondary courtroom has been completely installed. He stated that there will be several instances where this system could be used.
Sheriff Rich Vernon came back before the board with the bid received from AHRS Construction for completing the remodeling work proposed at the jail. After discussion, Gary Scoby moved to approve the bid from AHRS Construction for improvements to the Nemaha County Law Enforcement Center at a cost of $33,880.00 to be taken out of capital outlay funds. Mark Wessel seconded the motion. The motion carried with all voting aye.
At 12:30 pm, Mark Wessel moved to recess the meeting in order to canvass the ballots from the City/School Primary Election. Gary Scoby seconded the motion. The motion carried with all voting aye.
Following the canvass, the meeting resumed at 1:15 pm.
Commissioners phoned and spoke with a representative from mdp concerning when the county will receive a final copy of its 2009 audit report. Commissioners were told that the audit was almost completed and ready to be sent out. They were also informed that someone from the company will be here around the middle part of May to begin work on the county’s 2010 audit. The owner of the company, Michael Peroo, will meet with Commissioners and Clerk’s Office staff on March 21st at 1:00 pm to answer any questions and give assistance with 2010 year end fund transfers.
With no further county business coming before the board, Chairman Tim Burdiek adjourned the meeting at 1:55 pm. The next regularly scheduled meeting will be held on Monday, March 14, 2011 at 9:00 am.