September 13, 2010
The Board of Marshall County Commissioners met in regular adjourned session with Michael J. Keating, Chairman; Charles R. Loiseau and Thomas K. Holle members; and Sonya L. Stohs, County Clerk present.
The meeting was called to order at 8:00 a.m.
The Board opened the meeting with the flag salute.
The minutes and agenda were approved as presented upon a motion by Thomas K. Holle moved, seconded by Michael J. Keating. Unanimous.
Bob Connell, Marysville was present to observe the meeting.
County Attorney Laura Johnson-McNish met with the Board to discuss the contract with 360 Energy for the Energy grant.
360 Energy Representative Joe Hurla and Custodian Lou Wassenberg met with the Board to discuss the details of the HVAC and Lighting bids received for the Energy grant.
Michael J. Keating moved, seconded by Charles R. Loiseau to go back out for bids on the HVAC with options for no internet thermostat, balancing and higher energy rating cooling units with a completion date of May 1, 2011. Unanimous.
Charles R. Loiseau moved, seconded by Michael J. Keating to accept the low bid from Advance Lighting, Colwich, KS in the amount of $20,498.57 for the light retrofit for the Energy grant and to refuse the single bid received for HVAC portion. Unanimous.
Charles R. Loiseau moved, seconded by Thomas K. Holle to approve the Chairman signing the Notice to Proceed with Advance Lighting for the proposed lighting bid. Unanimous.
Charles R. Loiseau moved, seconded by Thomas K. Holle to go into executive session for five minutes at 8:58 a.m. to discuss non-elected personnel. Unanimous.
Kansas Commission Veterans Administration representative Mark Antoine met with the Board.
Register of Deeds Martha Roesch met with the Board. Thomas K. Holle moved, seconded by Charles R. Loiseau to go into executive session at the request of Register of Deeds Martha Roesch for five minutes at 9:13 a.m. to discuss matters of non-elected personnel with Register of Deeds Martha Roesch present. Unanimous. Thomas K. Holle moved, seconded by Charles R. Loiseau to extend executive session for two minutes at 9:18 a.m. for the same reasons with the same persons present. Unanimous. Register of Deeds Martha Roesch stated that there was a misunderstanding last Monday and she was recommending Carol O’Neal to be her Deputy Register of Deeds at $14.77 an hour effective September 7, 2010. Michael J. Keating moved, seconded by Charles R. Loiseau to approve the recommendation appointing Carol O’Neal to be Deputy Register of Deeds at $14.77 an hour effective September 7, 2010. Unanimous.
County Treasurer Linda Weber met with Board to inform them that her office will be closed the 24th of September for training.
County Extension Agent Mike Vogt met with the Board at their request to discuss percolation testing for lateral sewer systems.
Public Works Administrator Mike Craig met with the Board. Thomas K. Holle moved, seconded by Michael J. Keating to approve the following purchase orders. Unanimous.
Schwab-Eaton, P.A., Manhattan, KS
for bridge damage inspection services
$909.50-Road & Bridge fund-P.O. # 106188
National Sign Co., Ottawa, KS
for 300 delineators
$294.00-Road & Bridge fund-P.O. # 106189
National Sign Co., Ottawa, KS
for 300-10’ sign posts
$294.00-Road & Bridge fund-P.O. # 106189
County Attorney Laura Johnson-McNish, Marysville Township officers Ralph Plegge and John Howard; Marc Degenhardt, Marysville; Curtis Hawkinson, Marysville; Trent Moser, Marysville; Westar Energy representatives David Parker, Richard Good and Helen Wimsatt met with the Board to discuss the electrical poles that were placed in the right of way along Keystone Road that have caused a community planning, drainage and safety concern. There was discussion on many options to solve the issue of the placement of pole number 9 which included guard rails, burying of the line, moving the pole back, and different pole placements.
County Attorney Laura Johnson-McNish left the meeting at 10:00 a.m. after making a statement to Westar that she thought at their last meeting there was progress being made with options on burying part of the line, but since then has found that to not be true. She encouraged the group to come up with a solution or she will proceed forward with contacting the Kansas Corporation Commission.
Marysville Township officer John Howard commented that the Township is not pleased with the placement of the pole and wished the Township would have looked into the pole placement further before signing off on the plans, but they relied on Westar to have taken public safety into consideration. He stated that the Township wants the pole moved out of the ditch which causes water drainage issues along with the safety concern.
The Board took a break from the meeting to conduct the following hearing:
At 10:30 a.m. the Board of County Commissioners held the 2011 Budget Hearing. There were no concerned patrons in attendance.
Commissioner Michael J. Keating presented the following motion to the Board:
“Whereas the original budget considered by the county commissioners at 42.742 mils, would have fully provided for all department request funds, raised county spending by well over ½ million, and provided much needed over 7 mil reduction for the county taxpayers, an incentive for business to expand and provided Marshall County with one of the lowest tax rates in the state thus attracting people to move to Marshall County I therefore move to substitute the published budget published with the original budget at 42.742” Motion dies for lack of second.
Commissioner Keating then discussed the option of reducing the budget to the second option of around 45 mils.
Thomas K. Holle moved, seconded by Charles R. Loiseau to approve the presented budget of a proposed 47.564 mils with total expenditures of $10,001,388.00 and an ad Valorem amount of $5,604,293.00 and to sign Resolution #10-09-13-1 expressing the property taxation policy for the Board of Marshall County Commissioners with respect to financing the 2011 annual budget for Marshall County. Motion passed. Commissioner Keating voted no.
The Hearing was over at 10:45 a.m. and the meeting reconvened.
Discussion continued in reference to the Keystone Road safety issue with Westar Representative offering the landowner the original offer for the ability to move the pole number 9 south on his property and the possible removal of a cottonwood tree.
The landowner agreed to enter into talks with Westar in reference to the placing of pole number 9 on his property. The Board asked that the group get back with them next Monday with the decision of the placement of the pole.
Mark Degenhardt, Marysville asked the Board about petitioning the Board to temporarily close Keystone Road from Trent Moser’s driveway to 11th Rd. The Board agreed to the temporary closing if Marysville Township was in agreement.
Public Works Administrator Mike Craig met with the Board at their request to discuss the purchasing of diesel fuel and owning all of our fuel tanks.
Lisa Davies, Rural Lakes met with the Board. Charles R. Loiseau moved, seconded by Thomas K. Holle to approve signing Documentation of Concurrence with County Sanitary Code Review. Unanimous.
Robert Dallas and his wife met with the Board to discuss the concerns they have with Rural Lakes.
Public Works Administrator Mike Craig, Marc Degenhardt, Marysville and Marysville Township officers John Howard and Ralph Plegge met with the Board to ask for a temporary road closing of Keystone Road from Trent Moser’s driveway to 11th Road effective immediately. Michael J. Keating moved, seconded by Thomas K. Holle to approve Resolution #10-09-13-2 be it resolved to hereby temporarily close a portion of Keystone Road from Trent Moser drive east to 11th Road in Section 34 of Marysville Township. Unanimous.
Emergency Management Director William Schwindamann met with the Board to discuss a possible antenna replacement on the towers north and south of Marysville for the County radio system from Midwest Mobile, St. Joseph, MO in the amount of $1,663.00.
The Board received a letter from Frankfort Sanitation Inc., Frankfort, asking to not charge double the rate for him to haul out of County trash into the County Landfill from northern Pottawatomie and western Nemaha communities. The Board asked Public Works Administrator Mike Craig to look into what other surrounding Counties do with their out of county trash disposal.
Economic Development Director George McCune and Community Development Coordinator Juanita McCune met with the Board to give them a weekly update on the Economic Development office.
Charles R. Loiseau moved, seconded by Thomas K. Holle to approve the following purchase orders. Unanimous.
Underground Vaults and Storage, Hutchinson, KS
for lease rental for files and microfilm
$1,444.12-General (Dist. Court) fund-P.O. # 3761
United States Postal Service, Carol Stream, IL
$8,496.45-Courthouse General fund-P.O. # 3803
Election Systems and Software, Chicago, IL
for election ballots, coding, layouts, and supplies
$13,915.06-Election fund-P.O. # 3802
Haug Communications, Seneca, KS
$583.00-General (Sheriff) fund-P.O. # 3801
Brown County Treasurer, Hiawatha, KS
for Co. Share of 4 Co budget
$877.93- General (Dist. Court) fund-P.O. # 3759
File Safe Records Management, Salina, KS
for filing system
$13,897.99-Health fund-P.O. # 3777
GSK, Atlanta, GA
for private vaccine
$3,753.70-Health fund-P.O. # 3776
Merck, Carol Stream, IL
for private vaccine
$2,367.18-Health fund-P.O. # 3638
Modern Marketing, Houston, TX
for promotional items
$933.14-EMPG grant fund-P.O. # 3740
Blue Valley Telecommunications, Home, KS
for 2010 tower rent
$750.00-911 Specials fund-P.O. # 3745
for 911 Equipment maintenance
$10,872.00-911 Specials fund-P.O. # 3746
Midwest Mobile Radio, St. Joseph, MO
for checking of north and south towers
$663.00-911 Specials fund-P.O. # 3747
Register of Deeds Martha Roesch met with the Board at their request. Charles R. Loiseau moved, seconded by Thomas K. Holle to go into executive session for five minutes at 1:03 p.m. to discuss matters of non-elected personnel with Register of Deeds Martha Roesch present. Unanimous.
Charles R. Loiseau moved, seconded by Michael J. Keating to approve the vouchers, as presented, and issue warrants from the respective funds. Unanimous.
Charles R. Loiseau moved, seconded by Michael J. Keating to adjourn the meeting at 1:42 p.m. Unanimous. The next scheduled meeting will be Monday, September 20, 2010 starting at 9:00 a.m.