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Marshall County Commissioners Meeting Minutes

February 8, 2010

The Board of Marshall County Commissioners met in regular adjourned session with Michael J. Keating, Chairman; and Thomas K. Holle member; and Sonya L. Stohs, County Clerk, present.

The meeting was called to order at 9:00 a.m.

The Board opened the meeting with the flag salute.

The minutes were approved as presented upon a motion by Thomas K. Holle moved, seconded by Michael J. Keating. Motion carried.

Clerk of the District Court Nancy Koch informed the Board that they will not be furloughed next week.

Sheriff Daniel A. Hargrave met with the Board to present the following financing bids for the purchase of a 2007 Ford Crown Victoria police interceptor in the amount of $12,950.00 for a period of three years.

The State Bank of Blue Rapids, Blue Rapids- 3.0% interest with monthly payments of $376.59

First Commerce Bank, Marysville- 3.97% interest with monthly payments of $382.08

United Bank and Trust, Marysville- 4.58% interest with monthly payments of $386.03

First National Bank, Frankfort- 6.99% interest with monthly payments of $399.88

Michael J. Keating moved, seconded by Thomas K. Holle to award the financing for the purchase of a 2007 Ford Crown Victoria police interceptor in the amount of $12,950.00 for a period of three years to the State Bank of Blue Rapids in the amount of 3.0% interest with monthly payments of $376.59. Motion carried.

Michael J. Keating moved, seconded by Thomas K. Holle to approve the purchase of a 2007 Ford Crown Victoria from the Kansas Highway Patrol in the amount of $12,950.00. Motion carried.

County Attorney Brian Carroll met with the Board.

Sheriff Daniel A. Hargrave gave the Board a recommendation to hire Charles Jenkins, Blue Rapids as a Corrections Officer to replace Jacob Bollhoefner who was promoted to a Sheriff Deputy. Thomas K. Holle moved, seconded by Michael J. Keating to approve the hiring of Charles Jenkins, Blue Rapids as Corrections Officer probation at $11.36 an hour effective February 20, 2010. Motion carried.

Sheriff Hargrave discussed with the Board how we are going to finance the generator for the Sheriff’s department. The Board scheduled a time in the afternoon to discuss the matter when the full Board is present.

County Appraiser Janet Duever met with the Board. Michael J. Keating moved, seconded by Thomas K. Holle to go into executive session for five minutes at 9:21 a.m. to discuss matters of non-elected personnel with County Appraiser Janet Duever present. Motion carried.

County Attorney Brian Carroll met with the Board.

Michael J. Keating moved, seconded by Thomas K. Holle to go into executive session for five minutes at 9:26 a.m. to discuss matters of non-elected personnel with County Attorney Brian Carroll and County Appraiser Janet Duever present. Motion carried.

Public Works Administrator Mike Craig and Public Works Coordinating Supervisor Larry Polson met with the Board.

Commissioner Loiseau joined the meeting at 9:55 a.m.

Thomas K. Holle moved, seconded by Michael J. Keating to approve the following purchase orders. Unanimous.

Berry Tractor and Equipment Co., Dallas, TX

for link assemblies, pins, and screw assemblies

$1,191.83-Road & Bridge fund-P.O. # 105888

Henke, Leavenworth, KS

for repairs to V-plow

$1,829.66-Road & Bridge fund-P.O. # 105885

Oden Enterprises, Wahoo, NE

for bridge beams for grant bridges

$21,682.88-Bridge grant fund-P.O. # 105886

BAT Tire Co., Frankfort, KS

for tires

$2,621.86-Road & Bridge fund-P.O. # 105836

Foley Equipment, Wichita, KS

for track loader repair

$1,560.47-Road & Bridge fund-P.O. # 105887

Public Works Administrator Mike Craig recommended to the Board adding the structure located in Center Township between Sections 23 and 26 on Pheasant Road to the five year plan with the Kansas Department of Transportation. The Board agreed with putting the structure on the five year plan with the Kansas Department of Transportation.

Charles R. Loiseau moved seconded by Thomas K. Holle to approve the Home City Sewer bills and pay them from the appropriate funds available. Unanimous.

Thomas K. Holle moved, seconded by Charles R. Loiseau to approve the following purchase orders. Unanimous.

Blue Valley Telecommunications, Home, KS

for tower rent

$750.00-911 Specials fund-P.O. # 3673

Glaxo Smith Kline, Atlanta, GA

for private vaccine

$1,751.50-Health fund-P.O. # 3618

Charles R. Loiseau moved, seconded by Thomas K. Holle to approve the following 2009 abatement with a value of 3,332 and a total tax of $412.50. Unanimous.

County Appraiser Janet Duever, County Treasurer Linda Weber, Register of Deeds Linda Fincham, and Public Works Administrator Mike Craig met with the Board to ask about getting more serious on purchasing of a new phone system for the Courthouse. The Board appointed a committee of County Appraiser Janet Duever, County Treasurer Linda Weber, Register of Deeds Linda Fincham, Public Works Administrator Mike Craig, and County Clerk Sonya L. Stohs to get proposals for a new phone system for the Courthouse.

Carl Eyman, KWORCC representative met with the Board to give them a presentation on the premium and loss information for 2009.

The Board looked at a proposal from Manco, Manhattan for new electric doors for the Courthouse front entrance in the amount of $6,961.00 plus additional wiring and ceiling work. Charles R. Loiseau moved, seconded by Thomas K. Holle to approve the proposal for new electric doors for the Courthouse front entrance in the amount of $6,961.00 plus additional wiring and ceiling work. Unanimous.

Rob Peschel, Marysville met with the Board.

Economic Development Director George McCune and Community Development Coordinator Juanita McCune met with the Board with a weekly update.

Agency on Aging Director Heather Ruhkamp met with the Board to present a new Rider Information Handbook for the Agency on Aging. Charles R. Loiseau moved, seconded by Thomas K. Holle to approve the new Rider Information Handbook for Agency on Aging. Unanimous.

Charles R. Loiseau moved, seconded by Thomas K. Holle to approve signing the Emergency Management Performance Grant FFY 2010 Annual Certification. Unanimous.

Sheriff Daniel A. Hargrave and County Attorney Brian Carroll met with the Board at their request to discuss the County vehicle purchasing policy. The Board is looking at the vehicle purchasing policy to consider excepting out of County bids because of the lack of new vehicle dealerships in the County.

Charles R. Loiseau moved, seconded by Thomas K. Holle to approve changing the vehicle purchasing policy for all new and used automobile purchases with preference to in County licenses/established dealer with service, repair, and or warranty capabilities. Purchases can be out of County on new if no in County dealer meets specifications and the out of County dealer is the most cost effective after considering the in County offer. Unanimous.

Sheriff Daniel A. Hargrave presented the following bids for a police package SUV for the Sheriff’s department.

Boss Motors, Marysville, KS – 2010 Ford Explorer with police pkg.- $27,490.00

Green Team, Clay Center, KS – 2010 Jeep Grand Cherokee with police pkg.- $23,480.00

Michael J. Keating moved, seconded by Thomas K. Holle to accept the low bid from Green Team, Clay Center, KS for a 2010 Jeep Grand Cherokee with police package in the amount of $23,480.00. Unanimous.

Emergency Management Director Bill Schwindamann and Sheriff Daniel A. Hargrave met with the Board to discuss the generator bids for the Sheriff’s department.

Thomas K. Holle moved, seconded by Michael J. Keating to approve the bid from B & W Electric, Inc., Hanover, KS for a CAT 50 KW generator installed in the amount of $34,218.00. Motion passed with Commissioner Loiseau voting no. The Board will look at financing options at a later date.

Charles R. Loiseau moved, seconded by Michael J. Keating to approve the following purchase orders. Unanimous.

Marysville Advocate, Marysville, KS

for 2008 tax sale

$1,482.00-General (Co. Attorney) fund-P.O. # 3675

Modern Marketing, Houston, TX

for bookmarks

$502.45-Emergency Management grant-P.O. # 3676

County Appraiser Janet Duever and County Attorney Brian Carroll met with the Board to discuss the trails taxation situation where you can not assess the trail group taxes on the trail so it was assessed to the landowners. Michael J. Keating moved, seconded by Charles R. Loiseau to allow the County Appraiser to assess property as undeveloped with zero value and retroactively change the land type and value for tax year 2009 and forward on all parcels associated with Marysville Connection trail. Unanimous.

Michael J. Keating moved, seconded by Thomas K. Holle to donate $2,000.00 out of the Special Alcohol fund for Big Brothers Big Sisters, Marysville. Unanimous.

Michael J. Keating moved, seconded by Thomas K. Holle to go into executive session for ten minutes at 2:44 p.m. to discuss matters of attorney client privilege with County Attorney Brian Carroll present. Unanimous.

Thomas K. Holle moved, seconded by Charles R. Loiseau to approve the vouchers, as presented, and issue warrants from the respective funds. Unanimous.

Charles R. Loiseau moved, seconded by Thomas K. Holle to adjourn the meeting at 3:05 p.m. Unanimous. The next scheduled meeting will be Tuesday, February 16, 2010 starting at 9:00 a.m.

About Jeff Ottens